11 October 2019
This privacy statement applies to the www.pingproperties.com website and the PingProperties newsletter. Our website and newsletter are created and managed by PingProperties Management B.V., Hoogoorddreef 1101 BA, Amsterdam, registered with the Chamber of Commerce under number 34281796.
The responsible data protection officer within our company is Ms C. van Klingeren. The best way to reach her is by email: firstname.lastname@example.org.
Below is an overview of the personal data that we process:
> date of birth
> address details
> telephone number
> email address
> IP address
> location details
> bank details
> other personal data that you actively provide when you create a profile on our website, in any written correspondence and during a telephone conversation with us.
We do not process any special and/or sensitive personal data. Of course you are not obliged to provide your personal data. However, if you do not wish to provide your personal data or fail to do so, it is possible that we will not and/or cannot perform our services for you.
Unless we have obtained your prior consent, we will not collect or use data for purposes other than those described in this privacy statement
The law prescribes that if personal data are provided, there must be legal grounds to do so. PingProperties processes personal data on the following grounds:
> You have consented to the processing of these data.
> It is necessary to enable PingProperties to perform its services.
> PingProperties has a legitimate interest in processing personal data.
> You have disclosed the data yourself, without being obliged to do so.
More specifically, we process your personal data:
> to make our website as user-friendly as possible for you. The cookies on our website are not used to identify you personally but help us to improve the website to make it easier to use. Cookies also enable us to analyse the use of the website (for example, counting how many visitors we receive on a page and which pages are popular). As these types of cookies have little impact on privacy, they are covered by the exception in the cookie legislation. This means that we do not need to ask permission in advance to place these cookies;
> for the purpose of sending our newsletters (Mailchimp);
> to implement marketing objectives;
> to be able to inform you about possible changes to our services and/or products;
> to allow you to create an account;
> to be able to call or email you to perform our services, more specifically to enter into and fulfil agreements with tenants, investors, suppliers and others;
> to file data in legal proceedings;
> to collect information for policy purposes and management reports.
Legitimate interest: Sometimes we have a legitimate interest in processing your data. You have a right to object to data being processed on this basis. You can do this by contacting us via email@example.com or via the contact details stated above. Your interests will then be reconsidered and weighed up against our interests. If your data are used for marketing purposes, this use will be discontinued following your objection.
PingProperties does not take decisions using automated processing techniques on matters that could affect individuals.
Your data are stored on PingProperties’ own secure servers. We will not combine these data with any other personal data we may have.
Your data will be kept for some time, but only as long as is necessary for the purpose for which the data are stored or collected. An exception to this is a statutory regulation that obliges us to keep your data for a longer period of time.
Your profile is stored with an external Analytics service (Google Analytics). These data are stored for an indefinite period of time within Google Analytics.
Your information will also be shared with various parties if we need to do so to enable us to perform our services or agreements and to comply with our statutory obligation. These third parties include in any case:
> the hosting provider that has our website on its server;
> the bank that handles our payments;
> the party or parties taking care of our accounts;
> the party (Mailchimp) we use to send our newsletters;
> the party we may use to collect a claim.
What is a cookie?
Cookies are small files that are placed on your computer by websites to ensure that a website works as efficiently as possible for visitors. For example, a cookie ensures that a website remembers what your preferred language is or that a website is displayed in the correct format on your laptop, mobile or tablet. The cookies on our website are functional and analytical cookies.
> Functional cookies: these ensure that the website functions properly. For example, they are used to display our website in the correct format on the screen of your computer, mobile or tablet.
> Analytical cookies: these cookies allow us to analyse the use of the website by visitors (in Google Analytics), so we can improve the quality of the website and find out what information our website visitors find most interesting. We collect this information anonymously. Your IP address is not recognizable. We do not share your information with Google for advertising purposes and we do not engage in retargeting (showing ads if you are on another website). We use analytical cookies for purposes such as tracking the number of visitors on different pages, and optimizing and adapting the website.
The data will only be processed with your consent. If you wish to change your cookie settings, you can do so yourself in your internet browser (Internet Explorer, Safari, Google Chrome, Firefox, etc.). Please note that some features and sections of our website may no longer work properly after deleting these cookies.
We keep our website as secure as possible. Your connection is encrypted using SSL (Secure Sockets Layer). In addition, we ensure that the website is properly maintained and regularly scanned for vulnerabilities in order to guarantee good security.
We offer you the possibility to access, change or delete your personal data provided to us. You are also entitled to restrict the processing of personal data. Send your request by email to firstname.lastname@example.org. To help us process your request, you must be able to identify yourself, so please enclose a copy of your proof of identity. Your passport photo, machine readable zone and BSN number should be blocked out. We will do our utmost to help you as soon as possible, but you will in any case receive our response within 30 days.
If your data is processed with your consent, you will have the right at all times to withdraw your consent. We will cease processing your data immediately after you have sent us a request to this effect.
We believe it is important that our services are transparent, personal and reliable. In addition, we process your personal data carefully and securely. Nevertheless, if you suspect that we are misusing your personal data, we would like you to bring this to our attention so that we can adapt our processes, if necessary. We are also obliged to draw your attention to the fact that you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
The privacy statement of PingProperties may change as a result of new developments. The most current privacy statement can always be found on our website.